Privacy Policy

Thank you for being our customer. The entire team at SafeBase is committed to protecting your personal information and your right to privacy.

We appreciate your trust, and we will work hard to continue to earn it. We know that you care how information about you and your customers is used and shared.

Please read this policy carefully. We seek to explain to you in the clearest way possible the information we collect, how we use it and what rights you have in relation to it.

Summary highlights of the Privacy Policy on how we handle your personal information:

• We collect personal information that you disclose to us such as name, email, address, and other personal data. 

• Some information such as IP address, browser and device types are automatically collected when you visit our sites.

• We process your information for purposes based on real and legitimate business reasons, the promises we outline in our contract with you, compliance with our legal obligations, and your consent.

• We only share information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations.  

• We hold ourselves responsible for protecting your personal information through a system of organizational and technical security measures.

• We do not knowingly collect any data from or market to children under 18 years of age. 

• You may review, change, or terminate your account at any time.

If you have any questions or concerns about this Privacy Policy, please do not hesitate to contact us at privacy@safebase.co

 

The capitalized terms are defined in this Privacy Policy or in our Terms of Services.

DATA THAT CAN BE COLLECTED

Personal Information that you disclose to us

Summary:We collect personal information that you disclose to us such as name, email, address, and other security data.

We collect and process the personal information that you provide to us such as:

• Your contact details: first name, last name, email address, postal address;

• The name of your company;

• Your login details: username (email address), password.

• Any information you provide to us when you fill in forms on the Site.

The mandatory nature of the information you shall provide on the Site and/or when using our Services is notified at the time of the collection and on the corresponding forms by asterisks.

     

This data is collected by SafeBase within the framework of the following operations:

When creating your personal account at the time of your subscription on the Site

• When buying and using our Services;

• SafeBase may send you emails to the email address you have provided, in order to send you technical or administrative information

• We may also use the data we collect to answer your enquiries relating to the Services available on theSite. For example, we may use your contact details to answer your enquiries addressed to the customer service.

SOME INFORMATION IS AUTOMATICALLY COLLECTED

Summary: Some information such as IP address, browser and device types are automatically collected when you visit our sites. 

Traffic data

To improve our website and our services and to make them more efficient and more suited to our customer value proposition, our servers automatically collect technical data, among which some data might be personal data.

SafeBase may collect the following data:

  • Internet service providers;
  • IP Address;
  • HTTP errors;
  • Information on your equipment, including: your internet connection, the equipment you use to access the Site, including the version and type of browser you use;
  • Connection time on the Site and duration of the use of the Services;
  • The links on which you click on the Site;
  • Standard information regarding the server log, the bandwidth, some software installed on your computer;

Cookies

A cookie is a small file placed on a device's hard drive for recording purposes by a web server. Our Site and our Services may use cookies allowing to recognize the User on her/his subsequent uses of the Site and/or Services and to record the User's clickstream data for many purposes, including: (i) identifying You when You sign-in to our Site, (ii) delivering content, including advertisements, relevant to Your interest, on our Site or on third-party sites, (iii) improving the quality and the navigation on the Site and/or the use of our Services, (iv) creating new features, functionalities and services, (iii) carrying out traffic and statistical analysis.

In particular, we use the following cookies:

• Cookies allowing us to manage the User authentication;

• Cookies allowing audience and statistical measurements on the Site;

• Cookies allowing us to improve your browsing experience, for example by remembering whether you have clicked on the tooltip so as not to show it the next time;

• Cookies allowing us to follow up your preferences.

You are free to block, delete or disable some or all cookies by changing your cookie preferences in your browser settings.However, please note that if you choose to set your browser in this manner, some areas of our Site and/or our Services may not function properly.

Information collected from other sources

Summary: we may collect limited data from public databases, marketing third party vendors, and other outside sources.

PURPOSES OF THE DATA PROCESSING

Summary: We process your information for purposes based on real and legitimate business reasons, the promise we outline in our contract with you, compliance with our legal obligations, and your consent. Below we clearly outline how and why we use the personal information we collected.

As a data controller, SafeBase collects your personal data fairly and lawfully and in accordance with any applicable law(including the General Data Protection Regulation (EU) 2016/679 of the EuropeanParliament and of the Council of 27 April 2016) and applicable CaliforniaConsumer Privacy Act (CCPA), with our Terms of Services and with any DataProcessing Agreement. The main purpose of collecting personal data is to provide you with a safe, optimal, efficient, and personalized experience.

We may use your personal data to:

• Allow you to use our Services and to provide you with related services;

• Send you information and meet your requests;

• Carry out statistical analyses and develop ourSite and Services;

• Comply with the current laws and regulations and our Terms of Services.

SafeBase may use the data collected for other purposes, which you will be informed of at the time the data is collected and be asked to accept.

COMMUNICATION OF YOUR DATA

Summary: We only share information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations.  

SafeBase is committed to keeping all personal data collected via the Site and the Services and to sharing it only in restricted circumstances and pursuant to the provisions of the applicable law.

SafeBase may share with third-parties aggregated data that does not identify you directly and that will allow SafeBase to develop new Services, products, content, advertisements, on the Site to meet your needs and wishes.

SafeBase may also share your personal data with service providers ("Sub-Processors")to carry out services related to the Site and/or our Services, including maintenance, hosting, analysis, marketing, online-payment, communication, data processing, distribution of emails, etc in accordance with any Data ProcessingAgreement executed between You and SafeBase These service providers will only have access to your data to provide these services and shall be bound by the same obligations of security and confidentiality as SafeBase

SafeBase may share your data to prevent, detect, investigate and take measures against any activities potentially prohibited or illegal, any situation threatening the security or any other right and interest of Users or any individual, any breach of the Terms of Service, if authorized or required by law and if SafeBase considers in good faith that it is necessary to share them. Besides, SafeBase may send your personal data to respond to legal proceedings of any nature, Court orders, any legal action or implementing enforcement measures that are required by the competent authorities.

SafeBase may only share your personal data for other purposes with your prior consent.

TRANSFER OF YOUR PERSONAL DATA

As indicated above, your personal data may be transferred and/or otherwise made available to third-party service providers, including outside of the European Economic Area, in order to provide theServices or if it is required by applicable regulation exclusively.

SafeBase will do so in accordance with any Data Processing Agreement executed with you and will systematically require such third-parties to take, in accordance with applicable regulations, all appropriate technical and organizational measures to safeguard the security and confidentiality of personal data and, in particular, conditions allowing to ensure adequate protection of your personal data.

KEEPING YOUR DATA SAFE

Summary: We hold ourselves responsible for protecting your personal information through a system of organizational and technical security measures.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. With that said, please remember, however, that we cannot guarantee the internet itself is 100% secure. We will do our best to protect your personal information, the transmission of personal information is, however, at your own risk. We recommend that you access the services within a secure environment.

DATA RETENTION

SafeBase retains your personal data for the period necessary to provide the Services and to answer your requests and in accordance with the applicable law and statute of limitation obligations.

COLLECTION OF YOUR DATABY THIRD PARTIES

The Site may contain links towards other sites that we do not control.

We are not responsible for the data privacy and collection practices or the content of such sites. Editors of such sites are not required to comply with this Privacy Policy. If these sites include terms of services or any other privacy policy, you must read them carefully as the use you will make of these sites will be subject to such policies.

COLLECTION OF INFORMATION AND DATA FROM MINORS

Summary: We do not knowingly collect any data from or market to children under 18 years of age.

We do not knowingly solicit data from or market to children under 18 years of age. By using the sites, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the sites.

If we learn that personal information from someone less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records.

If you become aware of any data we have collected from children under age 18, please contact us at privacy@safebase.co

 

YOUR RIGHTS

Summary: you may review, change, or terminate your account at any time.

If you are established in European Economic Area or a resident of California, you may exercise the following rights:

· To access and correct your personal information.If you want to review or correct your personal information, you can login to Your Account or send us an email at the address noted in the Contact Information section below.

· To request deletion of any personal information we hold about you. If you do so, we will erase this information so long as this information is no longer necessary in relation to the purpose for which it was processed and there are no overriding legitimate grounds for the processing.

· To request a copy of your personal information, where: we are relying upon your consent or the fact that the processing is necessary for the performance of a contract to which you are party as the legal basis for the processing, and when personal information is processed by automatic means.

To exercise these rights, you can send an email to privacy@safebase.co – please enclose a copy of an identity document and the address our response should be sent to.

ADDITIONAL INFORMATION FOR CALIFORNIA RESIDENTS

Disclosures Related to Collection, Use, and Disclosure of Personal Information

Pursuant to the California Consumer Privacy Act of 2018 (“CCPA”), we are providing the following additional details regarding the collection, use, and disclosure of personal information about California residents:

· Categories of Personal InformationCollected: In the preceding 12 months, we have collected the following categories of personal information: identifiers, characteristics of protected classifications underCalifornia or U.S. law, professional and employment-related information, education information, commercial information, internet and electronic network activity, inferences drawn about your preferences, and other categories of personal information that relates to or is reasonably capable of being associated with you.

· Business or Commercial Purpose for Collecting and Using Data:We have collected the above categories of personal information for the business purposes described above.

· Categories of Sources of Personal Information: We may have collected the above categories of personal information directly from you, automatically about your use of our site, and from third parties, such as clients of our legal services, government and public entities, public records, industry research databases, parties and related parties in litigation matters, and others.

· Categories of Personal Information Disclosed: In the preceding 12 months, we have disclosed the following categories of personal information for business or commercial purposes: identifiers, characteristics of protected classifications under California or U.S. law, professional and employment-related information, education information, commercial information, internet and electronic network activity, inferences drawn about your preferences, and other categories of personal information that relates to or is reasonably capable of being associated with you.

· Categories of Third Parties With Whom We Share Personal Information:We may share your personal information with the third parties.

· Sale of Personal Information (as defined by the CCPA): We do not sell, and in the preceding 12 months have not sold, the personal information we have collected.

Your Rights

To the extent provided for by law and subject to applicable exceptions, including but not limited to attorney-client privilege, California residents have the following privacy rights in relation to the personal information we collect:

· The right to know what personal information we have collected and how we have used and disclosed that personal information;

· The right to request deletion of your personal information;

· The right to opt out of the sale of your personal information; and

· The right to be free from discrimination relating to the exercise of any of your privacy rights.

Exercising Your Rights

California residents can exercise the above privacy rights by emailing us at privacy@safebase.co

Verification: in order to protect your personal information from unauthorized access or deletion, we may ask you to provide additional personal information for verification. If we cannot verify your identity, we will not provide or delete your personal information.

Authorized Agents: you may submit a request to know or a request to delete your personal information through an authorized agent. If you do so, the agent must present signed written permission to act on your behalf and you may also be required to independently verify your identity with us and confirm that you have provided authorization to the agent.

California“Shine the Light” Disclosures

Pursuant to California Civil Code Section 1798.83(c)(2), California law requires us to inform California residents who have provided us with personal information that they may request information from us about our disclosures to third parties for their direct marketing purposes. To request this information, please contact us at privacy@safebase.co.

CHANGES TO OUR PRIVACY POLICY

Applicable law and our practices change over time. If we decide to update our privacy policy, we will post the changes on our website and platform. If we materially change the way in which we process your personal data, we will provide you with prior notice, or where legally required, request your consent prior to implementing such changes. We strongly encourage you to read our privacy policy and keep yourself informed of our practices.